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Administration Assistant

Job Description

An excellent opportunity has arisen for two experienced administration assistants to join the Integrated Geriatric Stroke Medicine Directorate at Sheffield Teaching Hospitals NHS Foundation Trust.

The role will mainly be based at Beech Hill where the SPARC (Stroke Pathway Assessment and Rehabilitation Centre), is based and the other role at Lightwood House for the Intermediate Care Beds and Interface Service. There may be the occasional need to cross cover these sites so flexibility is required to cover either site as and when required.

The role is to provide a comprehensive administrative service to the SPARC and Intermediate Beds clinical team. The post holder will also be expected to undertake some other duties in support of the clinical teams as well as providing support in ensuring that trust processes are being followed.

• To provide a strictly confidential administrative service to the Stroke Pathway Assessment and Rehabilitation Centre (SPARC), Community Stroke Service (CSS) and Intermediate Care Beds (ICB).
• To be competent in the use of Microsoft Outlook, Teams, Word, Excel and PowerPoint as well as Trust systems including SystmOne and Lorenzo.
• To be responsible for ordering supplies using the in-house ordering system (Integra/Web Basket).
• To provide administrative support to the Interface office as part of the SPARC/ICB service as required, accurately inputting data into Excel spreadsheets and SystmOne.
• To maintain spreadsheets and databases as appropriate and present accurate information about the services.
• To cover main reception at SPARC as required – meeting and greeting patients and visitors to SPARC in a friendly and courteous manner and direct all visitors as appropriate.
• To provide an efficient telephone answering service in a professional and helpful manner.
• To ensure correspondence, both paper and electronic, is handled and responded to in a timely and efficient manner.
• To maintain both electronic and manual storage and retrieval of all correspondence and information files.
• To undertake general administration tasks such as photocopying, laminating and printing.

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