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Company Description

At Publicis Sapient you’ll see we talk about talented and valued individuals – people with interesting and provocative ideas, bold and diverse perspectives, a keen awareness of today and an unflinching curiosity about next. Our culture is all about the thriving of the over 20,000 of us in 100+ offices around the globe, while we boldly help impact the success of our clients in a modern world.

To start your own journey into next, visit http://www.publicis.sapient.com/

Job Description

The Senior Associate is a key member of the Capacity - Global Immigration & Mobility Team responsible for operationally coordinating all immigration situations as they relate to corporate visas and mobility. You will be the conduit between members of the Global Mobility team and the individual for operational based tasks. Support will be Global and not limited to Regional.

Your Impact:.

• Process/Operations:
  • • Implement Quality standards though checklists, eligibility matrix, SOP/BOK;
    • Work closely with Human Resources, Staffing, Hiring and Business Teams to facilitate business operations for temporary and permanent international transfers to all regions that Sapient operates;
    • Coordinate with internal teams to process domestic relocations including company-based and personal relocations to ensure all compliance requirements are met, including immigration and tax;
    • Work collaboratively with the Groupe’s Global Mobility team on case initiations, coordination and end-stages;
    • Track and maintain work permit expirations to ensure continuous legal status of employees;
    • Provide inputs to internal teams and support/lead implementation plan for process improvements and system automation;
    • Ensure timely dispatch of information to stakeholders for status updates, program initiatives, process changes.
• • Planning:
    • Prepare reports for various process tracks for data analysis;
    • Provide timely updates to planning teams and other stakeholders for decision making, tracking, and operational efficiency.
• Audits and Compliance:
  • • Prepare and deploy mechanisms to enforce/track compliance to local/regional/global immigration regulations.
    • Prepare and conduct internal audits to support operational efficiency and support POC for external audits;
    • Manage and maintain compliance documents.

• 
  Vendor Management:
  • Collaborate with vendors/Groupe’s Resources team to monitor SLAs and adherence to agreements;
  • Oversee vendor invoices and work with appropriate teams for payments and closure;
• Team Management
  • Conduct internal training to team members to ensure processes are followed and SLAs met;
  • Conduct trainings to stakeholders on processes and systems to ensure systems are used in accordance to intended use.

Future Responsibilities may adjust as policy shifts or based on business demands.

Qualifications

Your Skills & Experience:

• Demonstrated experience in fostering a collaborative working environment between individuals and teams.
• Exceptional time and priority management skills.
• Problem solving and analytical skills coupled with strategic thinking.
• Exceptional relationship development skills.

Set Yourself Apart With:

• Bachelor’s degree required.
• Minimum of 4 years of work experience as a mobility or UK immigration specialist or paralegal supporting immigration filings in a law firm or corporate setting.
• Partner for client-impact by building stakeholder relationships at all levels by demonstrating our Core Values
• Ability to handle sensitive and confidential information in a professional manner.
• Program/Project/Process Management skills & experience.
• Very strong MS Office skills.

A Tip from the Hiring Manager: “Ideal candidates will be a self-starter willing to jump in and learn the Sapient way!”

Additional Information

• We have got you and your family covered with 25 days paid annual leave (plus bank holidays), life assurance, dental insurance, income protection, critical illness cover, private healthcare for you AND your family (pre-existing conditions included), and a pension
• We know the importance of health and wellbeing so offer you extensive retail discount offers and further reimbursement towards activities that contribute to a healthier lifestyle
• Our beautiful Turnmill office is open
• You can meet over a complimentary barista-made coffee and our teams have been busy replicating face-to-face social activities through learning languages virtually, yoga sessions, having a laugh at our online summer fairs and so much more
• We are proud to actively invest in your learning through various learning platforms
• Diversity and inclusion aren't just buzzwords. We offer an inclusive environment through our inspirational business resource groups and work with you to give back to the local community through CSR efforts

As part of our dedication to the diversity of our workforce, Publicis Sapient is committed to Equal Employment Opportunity without regard for race, colour, national origin, ethnicity, gender, disability, sexual orientation, gender identity, or religion.