Our client is looking for an exceptional Executive Assistant who is eager to work in a fast-paced and growing team within a constantly evolving industry. This role will support the Director EMEA & APAC Ads Finance with the possibility of a second Director, and will require an individual with strong ownership, bias for action and strong business acumen.
This position requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams and working closely with other Executive Assistants throughout the organization. The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. We are looking for someone motivated, with a proven history of high performance and the ability to operate under pressure. The ideal candidate is confident, enthusiastic, resourceful, tech-savvy, forward-thinking, self-motivated, and a creative problem solver. They constantly seek out areas of improvement and work to find solutions. They are not content with the status quo and aim to invent and simplify processes and programs. A relentless bias for action and effective communication at all levels is a must. This person will have a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives.
This position will work closely with a team of Executive Assistants to facilitate key team activities and projects. The ability to work independently and collaboratively with a strong sense of ownership, bias for action, and customer obsession is highly valued.
Key Responsibilities Include:
- Managing fluid calendar requests, meeting invites and conference room logistics
- Planning travel and accommodating changes
- Processing expense reports
- Managing large event logistics, catering, accommodations, and materials
- Improving morale, helping recognize outstanding efforts, having fun at work, and encouraging others to do the same
- Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
- Driving team activities (e.g., staff meeting agendas, weekly business reviews, All Hands events, snacks and supply ordering, team-building events, launch events and recognition posters)
- Updating team organizational charts
- Managing workflows that require approvals