Job Description
Job title: Personal Assistant / Administrator
Salary: £28-£32,000 per annum
Hours: Monday – Friday, 40 hours per week / hybrid role – flexible working.
We are now recruiting for an experienced Personal Assistant to add to our fast-expanding team based in London. The role will include but not be limited to the following:
- Acting as a first point of contact: dealing with correspondence and phone calls
- Managing the Directors diary, organising meetings and appointments
- Managing the businesses sales and purchases ledger for invoicing purposes
- Supporting the accountant with purchase orders, monthly VAT submissions, bank reconciliation and payroll queries
- Typing, compiling, and preparing reports, presentations, and correspondence
- Implementing and maintaining procedures/administrative systems
- Liaising with staff, suppliers, and clients
- Management of the social media accounts (Linked In, Instagram and Facebook) and creating weekly content using the Canva software.
- Management of the information inbox and delegating emails where necessary
- Support with internal recruitment, creating job adverts and scheduling interviews with the Director / relevant Manager.
- Maintaining and ordering office equipment and branded supplies for client meetings and events.
We are looking for someone with:
- Highly organised and proactive, with a 'can do' attitude.
- Ability to re-prioritise rapidly and re-deploy work depending on the situation.
- Experienced user of Microsoft Office.
- Excellent attention to detail.
- Excellent written communication skills.
- Willingness to accept responsibility; confidence to act independently and decisively.
- Self-starter capable of acting on own initiative and ability to manage competing demands and pressures whilst always remaining calm and professional.
- Ability to work collaboratively and professionally with a range of colleagues and with external organisations and partners at all levels.
- Willingness to develop and grow within the team.
- Experience using Canva is beneficial but not essential.
- Experience using Xero accounting software is beneficial.
Job Type: Full-time
Salary: £28,000.00-£32,000.00 per year
Benefits:
- Company pension
- Flexitime
- Sick pay
- Work from home
Schedule:
- Flexitime
- Monday to Friday
Supplemental pay types:
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in London