Job Description
Domain: Support Services/Admin Support
Job type: Standard
Schedule: Full-Time
Equans is looking for an Administration Assistant to join our team at Sullom Voe Terminal Power Station in Shetland on a permanent basis. This is a full-time role working 37.5 hours per week. On offer is a competitive salary and benefits package.
What will you deliver?
Provide cover for the Administrator
Provide administration duties as directed by the Administrator or members of the Management Team, these duties will include but not be limited to typing, filing, minute taking, issue of items under the control of the administration team and receiving of mail
Maintain documents and controlled procedures within the document archive room
Organise training as required and ensure staff records are updated
Provide an effective service for management of security induction forms and the booking of inductions, arranging flights, conferences, hotels, hire vehicles, etc.
Ensure all requirements for staff and contractor time sheets and data information to Payroll is provided in line with submission requirements (time, accuracy, consistency)
Raise purchase orders when requested to do so and manage all incoming and outgoing invoices when required
Support the Maintenance team with updating of PlanOn Universe (Computerised Maintenance Management System) which will include uploading of records, work plans and time writing for completed activities
What can we offer you?
On offer is a competitive salary and benefits package, which includes;
24 days annual leave (+ public holidays)
Life Cover equivalent to 1 times annual salary
Employee discount shopping schemes on major brands and retailers
Gym membership discounts
Cycle to work scheme
Holiday purchase scheme
2 corporate social responsibility days per year
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
Attractive Employee Referral Rewards Scheme
Access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
24/7 Employee Assistance Program and access to mental wellbeing app
Who are we looking for?
Accurate typing skills combined with good presentation with efficient and timely delivery within the required computer applications. Word, Excel, Email, Power Point and purchasing and invoicing systems. Filing and management of data – both electronic and hard copy
Working within a small team environment with the ability to contribute across a diverse working environment (operations, maintenance, commercial)
Dealing with external parties for all areas of administration duties
Evidence of appropriate administrative qualification
Who are we?
Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.
In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.
Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.
Equans is a Bouygues group company.
What’s next?
If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.
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At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.
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Job location: Shetland United Kingdom
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