Job Description
Job Title: Commercial Admin
Reporting to: Head of Commercial (UK)
Location: London (Falcon Court) 3 days
Key Responsibilities:
- Take part on a daily basis to ensure Purchase order process/ Client PO process is followed
- Commercial support: Have a clear understanding of the commercial department reporting requirements process and functions to ensure overall completion of data on the databases and understand timescales, as dictated by each Projects workflow.
- Ensures all po documents are appropriately stored to allow easy access by the team
- Client Systems : Making sure that all VR’s, IA’s and FA’s are submitted as per QS instructions.
- Internal Systems: Updating databases with relevant job coding and purchase orders.
- Close working with Commercial/ Governance team to maximize working efficiencies. Suggest improvement opportunities where required, to help streamline process.
- Keep up to date with prepayments & accruals highlighting any aged items to Head of Governance on a weekly report.
Role Requirements:
- Work Standards: Produce high quality and timely data accuracy that is appropriate to the expectations of other members of staff and suppliers.
- Working Relationships: Work well with other staff in a multi-disciplinary environment towards common project objectives, despite geographical variances
- Communication: Effective and timely oral, written and electronic communication with other staff and suppliers
- Reporting: Work closely with Commercial department to ensure that all Purchase orders are issued in a timely and effective manner
- Work Practices: Observe and practice all relevant Health and Safety requirements as described by the Company H&S Manual and other relevant procedures, policies, regulations and legislation
Key Working Relationships:
- Internal: QS on selected project. Head of Governance.
Preferred Skills & Experience
- Previous administrative support experience
- High attention to detail
- Excellent communicator
- Actively to build and foster relationships – internal & external.
- Good IT skills
- Fibre build project commercial experience advantageous.
Qualifications:
- Previous experience within an administrative role
- Excellent interpersonal skills and ability to work with remote teams.
Benefits:
- 24 days annual leave (Increasing with service)
- Private Healthcare (Aviva)
- Dental care (Medicash)
- Perks at work scheme
- Flexible working location (Hybrid work included)
- Pension (Employee contributes 5% Solutions30 contribute 3%
If you are interested in this role, please click apply.
Job Types: Full-time, Permanent
Benefits:
- Company pension
- Employee discount
- Flexitime
Schedule:
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in London
Reference ID: BRA - 3461 - COMADMIN (FALCONCOURT)