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Senior Project Manager - Perioperative

Job Description

Please note: interview date to be confirmed.

The post holder will play an instrumental role in leading and delivering on an ongoing innovation project to digitally transform perioperative care within SE London. With funding from NHS Transformation (formerly NHSX), GSTT has been leading on an innovative project to translate national recommendations into practice to utilise early pre-assessment to identify the complexity level of surgical patients as early as possible in the pathway and put in place appropriate support and streamline care.

For full information, refer to the Job Description and Person Specifications document.

• Work closely with CITI and GSTT senior leadership, the SEL ICS, NHS Transformation and an external company to develop the digital innovation and deliver the pilot within SEL.
• Lead on identifying, developing and maintaining stakeholder relationships on behalf of the CITI and the clinical team across clinical, governance and industry sectors. This will require maintaining a deep understanding of the clinical services in the relevant services along with their governance structure and broader operating model.
• Oversee the project through its lifecycle i.e. project initiation, delivery, mobilisation and review
• Managing multiple workstreams including the development of a digital platform with a commercial partner, development of a novel complexity stratification algorithm with Clinical Scientific Computing, and implementing a pilot with our clinical teams across SEL.
• Support the CITI leadership team to ensure it delivers clinical, financial and experience improvements to time and pace required.
• Identify resources and manage project teams with diligence and rigour.
• Manage the delivery of relevant workstreams of the project, ensuring the provision of modern, efficient and high quality services.
• A key aspect of the role will be to ensure appropriate evaluation and metrics are in place to support impact monitoring and milestone achievement.

• Lead the production of project plans that deliver agreed milestones and objectives.
• Develop business cases, including feasibility studies, outline business cases (OBC), and detailed scheme designs.
• Provide project management leadership and expertise to the individuals in the project team and ensure that the leads have clear responsibilities, priorities and timescales and track delivery.
• Design, facilitate and effectively lead project management meetings with stakeholders; ensuring breadth in participation and a focus on action planning.
• Develop and maintain effective project reporting to the project board.
• Proactively mitigate risk across all project activity, and assure the programme board and relevant organisations of effective risk management plans.
• Determine and allocate staff and other resources for assigned projects, monitoring work allocation and re-allocating as necessary to ensure successful delivery to time, cost and quality.
• Champion and ensure the use of appropriate project management practices.
• Proactively monitor progress to ensure the project is managed in line with the Trust’s Values, Standing Financial Instructions, project management processes, and in compliance with appropriate legislation, statutory approvals and mandatory standards.
• Plan and implement appropriate evaluation and audit of projects across sites and organisations.

• Ensure that project related business plans are underpinned by detailed and robust financial plans through budget planning and negotiation of appropriate budgets.
• Manage a delegated budget for own area of work to ensure best value for money, including signing off invoices, monitoring expenditure and providing budgetary reports.
• Actively monitor expenditure against budget and address problems at an early stage.
• Lead the commissioning and procurement of products, equipment, services, systems and facilities, as required for the delivery of the project.
• Deliver and oversee complex recharging arrangements across multiple organisations.

• Manage engagement plans for project(s) to proactively ensure that positive and effective relations are developed and maintained between members of the team, all clients and key internal and external stakeholders throughout the project.
• Manage strategies to achieve acceptance, consensus and alignment of views, both formally and informally from senior managers and clinicians.
• Use negotiation, persuasion and motivational skills to gain support for the programme across the breadth of stakeholders, including commissioners, patients and providers.
• Ensure that delivery plans are developed and regularly updated for all projects. Ensure that effective communication continues throughout the life of the project.
• Ensure that satisfactory systems are in place to maintain effective communication within the programme office.
• Provide full line management and leadership to project team(s), assigning responsibility for individual projects, providing technical support and balancing the workloads of individual team.
• Lead project management training and model practices to both internal staff members and external stakeholders and partners.
• Present and take feedback at divisional management team and PRM level
• Work in a matrix management style and foster close working relations with other stakeholders.
• Provide support and guidance to team members on all aspects of project delivery, including technical areas. Ensure that lessons learned are addressed and taken forward.

• Develop, implement, monitor and evaluate project information management systems, ensuring they are fit for purpose to a range of audiences.
• Manage project team to develop, refine and implement project data collection systems that will provide accurate and timely data, including quantitative and qualitative data.
• Responsible for ensuring data quality required by the project
• Develop policies and protocols to support the project that are consistent with Trust standards.
• Support wider review and development of existing project information management systems to ensure an integrated approach to project management.

• Lead the development of a project strategy including research and development to identify, develop and promote best practice.
• Ensure infrastructure in place to test and review new concepts, models, methods, practices, products and equipment.
• Design and implement innovative methods to gain patient and public involvement to inform service direction, improvement, user satisfaction and as a tool for performance management.
• Regular horizon scanning of best practice and ways of working within the sector and within project management.

• Maintain up to date knowledge of a range of skills including service improvement techniques and be responsible for developing and maintaining own CPD programme.

• Undertake primary and secondary research, audits and evaluations as required.

• Autonomy for specific areas of directorate, to assess the impact of change and make decisions, balancing risks and priorities
• Provide advice to the GM/DMT.
• Proactive in identifying and addressing issues which are significant within and across directorates.

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