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Thank you for your interest in the post of Events Assistant (part time) with Historic Environment Scotland, based at Longmore House. This is a permanent and pensionable appointment.

You will assist the Events Team in all aspects of developing, planning and delivering events across the Historic Scotland estate, to include attendance at events.

• Assist the events team in the creative development, organisation and delivery of an annual events programme (including small-scale public performances) staged across the estate.

• Support the team by undertaking a range of administrative tasks including monitoring events mailbox, maintaining spreadsheets and maintaining accurate, up-to-date files in the Document Centre (Sharepoint).

• Support the team in logistical arrangements including making travel arrangements and ensuring equipment is delivered to and collected from sites.

• Manage phone calls and correspondence.

• Undertake financial administration tasks, such as raising purchase orders, setting up suppliers, maintaining budget trackers, procurement and contract administration.

• Taking guidance from Events Manager and Assistant Events Managers source suppliers, obtain quotes and confirm bookings.

• Issue contracts on behalf of HES.

• Contribute to the delivery of marketing materials by proof-reading and sourcing images (from HES image database), etc.

• Ensure that, within legislation and Historic Scotland guidance, all relevant health and safety documentation/ arrangements are in place as required for events or other activities which fall within the remit of this role.

• Provide administrative support for event requests received from a range of outside bodies (e.g promoters, local authorities, private individuals, etc) to stage events at Historic Environment Scotland properties.

• Work as part of an event team at events across the country, including working out of office hours e.g evenings, weekends and public holidays.

• Set up, take down and maintain event equipment. This includes delivery to and collection of equipment from sites by vehicle where necessary.

• Carry out any other duties and tasks as may reasonably be required by the Assistant Event Managers or Event Manager.

Essential requirements:

• Ability to work on own initiative, be an excellent team player and first-class communicator
• Experience of working in a busy, delivery-driven operational team
• Excellent organisational abilities and administrative experience
• Excellent written English skills and experience of written communication with the public and colleagues
• Experience of undertaking financial administration tasks
• High level of computer literacy including working knowledge of Microsoft Outlook, Word, Excel and use of the Internet
• Willingness to work outside for long periods
• Full UK Driving Licence

Desirable requirements:

• Knowledge of Historic Environment Scotland’s estate
• Experience of administering work programmes that involve liaison with multiple departments and contractors
• Previous experience of working in an events environment.
• Knowledge of relevant Health and Safety legislation.
• Experience of working at historical events or historical sites.
• Experience of dealing with a wide range of people, for example specialists, colleagues and members of the public.
• Working knowledge of the visitor attraction sector.

Qualifications & Professional Memberships:

• A recognised qualification in leisure, heritage or tourism field – Desirable
• A recognised qualification in event management – Desirable
• First Aid qualification - Desirable

We welcome applications from all nationalities, assuming that they have the right to work in the UK: applying for a job with us could open the door to a unique work environment. It will give you job satisfaction and excellent development opportunities, plus a competitive salary, 25 days paid holidays (rising to 30 days after 3 years’ service) and 11.5 public holidays a year – pro rata for part time staff.

In addition we offer a great benefits package to our employees which includes:

• flexible working hours (where appropriate)
• special leave
• maternity/paternity leave
• adoption leave
• reimbursement for relevant professional subscriptions
• support for further education and personal development
• study leave for work related courses
• access to a learning resource centre

Health and welfare

We offer you access to:

• our Employee Assistance Programme – for confidential advice and counselling
• an occupational sick pay scheme
• discounts at some local authority leisure facilities
• access to a free Headspace membership
• interest free loans for bicycles and annual travel passes (see ‘season ticket’ below)
• reasonable adjustments when needed, as part of our Equalities policy

Staff discounts

You will receive:

• free entry to all of our properties (with up to three guests)
• free entry to English Heritage, Manx and Cadw properties
• 20% off purchases in our retail outlets

Season tickets

You can receive an advance to help with the cost of buying an annual season ticket for travel between home and work. The advance is then repaid from your salary over the life of the season ticket. Available to all permanent and fixed-term staff.

Job contact :

Name :
Laura Gray Assistant Events Manager
Email :
[email protected]

Recruitment team :

Email :
[email protected]