Job Description
Working Hours: Monday to Friday 9-5pm (Full-time)
Salary: £25K
Start date: April 2023
David Game College, established in 1974, (www.davidgamecollege.com) offers IGCSEs, A levels, University Foundation Programme and English Language courses for International and British students in Tower Hill. The College is looking for a highly motivated College Administrator to join our team on a full-time basis.
Main duties and responsibilities
· Work closely with College co-principals – Manage diaries, mail inbox, schedule meetings, help in formatting compliance documents; fire safety, health and safety, college policies etc.
· Work closely with Admin team to ensure day to day running of all College activities
· Schedule Room bookings for Staff and other Stakeholders
· Schedule Meetings via Zoom for staff
· Schedule online classes, events, etc. on Zoom, Google Classroom or MS Teams
· Help the attendance officer in collecting and monitoring student attendance
· Help update, maintain and monitor student records
· Help in creating and assisting with different student reports
· Assist (at key times of the year) the Head of Admissions with following up student references and safeguarding files; phoning schools and colleges to ensure that files are transferred
· Ensuring that all follow-up activities are completed in relation to a student admission
· Work closely with the marketing and events teams to help promote the business both internally and externally
· Design posters for Social Media and Events
· Take photos for Social Media and Events
· Help in setting up event spaces and booking rooms for some events
· Work closely with the IT team to ensure efficient running of all digital college systems – Zoom,
InVentry, franking machine, College security systems.
· Be always on hand to help assist in general IT help for any staff or student who needs it
· Work closely with exams officer to help ensure the running of all internal and external exams
Other main duties
· Manage all internal communications between all staff and students
· Working with the ‘Head of Clubs’ - In assisting with bookings and administering College sports & extracurricular clubs
· Be main point of contact for students
· Be main point of contact for all stakeholders of the college
· Taking phone calls, screening the caller and forwarding relevant calls to the correct person(s) in the college
· General administrative duties including scanning, printing, managing all incoming and outgoing mail, ordering and managing office equipment
Skills/Attributes
· Must be a good multi tasker – able to attend to many different/varying tasks
· Able to work in a fast paced environment and knowing how to prioritise potentially large work loads
· Proficient in using MS Office Word/Excel/PowerPoint
· Knowledge of using design software such as Canva/Prezzi/Photoshop will be valuable but not essential
· Tech Savvy – for helping with any IT/tech issues
· A quick learner
· A good team worker – must be flexible in offering a helping hand to a wide and very different variety of tasks
· Keen eye for detail, analytical and methodological
Job Type: Full-time
Salary: From £25,000.00 per year
Work Location: One location