Vacancy ID: 13513
Do you have experience organising high-profile conferences? Are you organised, time-efficient and proactive? Would you like to work at a prestigious University Institution?
We are currently recruiting for an Events Assistant position, to work on the planning for a conference for a project funded by the British Academy. This project is run in partnership with Queen Mary University London and institutions in India. Outside of this project, a successful candidate will also provide some support for other Faculty events.
Duties:
- Liaise with the conference venue on costs, accessibility, AV, catering
- Book hotel accommodation for some of the Indian project partners/attendees
- Advise on travel arrangements for all attendees
- Monitor event costs against agreed budgets, raise purchase orders and approve invoices
- Liaise with attendees on travel allowances, process expense claim forms
- Organise an exhibition of photos related to the project
- Maintain the project and event website on the Faculty's website and link to the main project website at QMUL.
- Provide a single point of contact for all enquiries relating to the event, including speakers and attendees, and managing relevant external and internal communications.
- Prepare conference materials for delegates;
- Design and issue publicity material to the relevant audiences;
- Create and manage the conference registration
- Coordinate and obtain permission forms for the filming, podcasting, livestreaming and photography of the event
- Organise and manage the AV and IT requirements for the event, including Hybrid set up where required.