Job Description
To apply for this post please complete the online application process on our website: https://www.birmingham-rep.co.uk/get-involved/careers-and-vacancies.html
Data from your diversity monitoring form will not be shared with the recruitment panel.
*we accept other forms of submission including video and audio recordings.
The Rep is a Disability Confident Employer. If you would like to apply under this scheme please selection this option on our application portal.
The Rep supports and encourages applications from refugees seeking asylum in the United Kingdom. We will guarantee an interview to any refugee if they meet the minimum criteria for the job vacancy and has the legal right to work in the UK. If you would like to apply under this scheme please select this option on our application portal.
The deadline for receipt of applications is Monday 27 February 2023 at midday.
Interviews will be held at The Rep on Thursday 9 March 2023.
Guidance
Please read the job description carefully before starting your application to ensure that you meet all of the essential criteria and are able to provide evidence in your application to support these areas. Only relevant information will be considered when shortlisting candidates.
In line with GDPR, your application will be retained securely for 6 months before being destroyed if you are unsuccessful.
Vacancies will generally close by the deadline, however, we reserve the right to close the vacancy early if we receive a high volume of suitable applicants. We therefore advise candidates to submit their applications as soon as possible if they wish to be considered for the role. Any applications made after the deadline will not be considered.
Role Summary
This is a key role within The Rep’s fundraising team that provides vital support for all of the department’s activities and income streams. The successful candidate will be joining The Rep at an exciting time for fundraising as we continue to develop compelling campaigns and prepare to launch new supporter schemes. The team has recently undergone a restructure in order to maximise its potential and enable future growth. This role will offer a great introduction to a broad range of fundraising activities and best practice. In 2021, the team successfully delivered the Open House capital appeal, which alongside celebrating 50 years of the Rep on Centenary Square, raised a fantastic £2.8m to fund the redevelopment of our front of house spaces and help secure our future. There have been many more fundraising successes in recent months including securing funds for a new dedicated creative learning space, providing tickets for vulnerable local families and much more. The Rep’s exciting programme for 2023 and beyond offers fantastic opportunities to generate income and attract and engage new supporters. This role will be integral in helping the team to deliver an ambitious fundraising strategy and reach their targets. The Rep welcomes fresh talent who are open-minded, creative and eager to contribute their ideas and experience.
Our Fundraising team work on lots of really exciting projects and are such an important part of The Rep, helping to make our plans and projects a reality and directly helping talented young people and vulnerable communities and emerging artists. You could help us do great things and make a real difference! As a team we organise special events like costume sales and gala dinners and arrange for our donors to meet with some of our celebrity patrons and supporters.
Main Duties and Responsibilities
This role would provide administrative support for the fundraising team across a wide variety of activities, with specific requirement to:
· Provide day to day support for fundraising activities such as data management and communications.
· Support research and prospecting, helping to identify possible donors, sponsors and funders.
· Assist with income reconciliation.
· Helping to coordinate donor events.
· Support large fundraising events.
· Supporting with donor management and stewardship using our Spektrix CRM system.
· Provide support for the Head of Fundraising and Senior Fundraising Officers.
Specific Responsibilities
This role would provide administrative support for the fundraising team across a wide variety of activities, with specific requirement to:
· Provide day to day support for fundraising activities such as data management and communications.
· Support research and prospecting, helping to identify possible donors, sponsors and funders.
· Assist with income reconciliation.
· Helping to coordinate donor events.
· Support large fundraising events.
· Supporting with donor management and stewardship using our Spektrix CRM system.
· Provide support for the Head of Fundraising and Senior Fundraising Officers.
General Responsibilities
· Adhere to and implement the guidelines, procedures and policies of the company as detailed in the staff policies (available from the staff intranet).
· Play a role in the life of the company and work across departments to develop a positive and engaged organisational culture including playing active and positive roles in staff forums/committee’s.
· Be aware of, and comply with, rules and legislation pertaining to Health & Safety at work and abide by the procedures set out in the Health & Safety Policy.
· Be aware of, and comply with, rules and legislation pertaining to data security, and GDPR, at work and abide by the procedures set out in the Data Protection Policy.
· All staff are expected to demonstrate an understanding of, and adherence to, our safeguarding policy, including a duty to report any issues of concern.
Any Other Duties
The duties and responsibilities set out should not be regarded as exclusive or exhaustive. The post-holder may be required to undertake other reasonably determined duties and responsibilities within the organisation which are appropriate with the level of the role without changing the general character of the post.
The post-holder may also be called upon to carry out duties that would not normally be associated with the post on a temporary basis where there is a strong organisational requirement for that to happen. The post-holder would be given appropriate training and equipment to carry out any duties of this kind.
Key Relationships
This role forms part of the Fundraising team. You will be managed by the Head of Fundraising.
This structure may change from time to time based on business need, but reflects the broad areas of responsibility.
Internal
- Fundraising colleagues
- Theatre and sales team
- Catering/café bar team
- Events team at Unique Venues Birmingham
- Marketing department
- Finance team
- Volunteers
External
- Donors
- Funding administrators
- Corporate supporters and employees
- Users of the theatre and the public
Person specification
You must have…
If you do not demonstrate that you meet all these criteria you may not be shortlisted.
· Administrative experience.
· Good level of proficiency in using Microsoft software such as Word and Excel.
· Professional and confident telephone manner.
· Good organisational and time management skills.
· Focus on attention to detail.
It’d be great if you had…
If we need to choose between candidates who meet the essential criteria, we may take these factors into account.
· Experience of fundraising activities and methods.
· Experience of a customer database or ticketing system.
· Experience of software such as Photoshop, Canva and Powerpoint.
· An interest in theatre or the arts.
Terms & Conditions
Period of Work
This is a permanent contract, subject to successful completion of a probationary period of 3 months.
Pay
£10.90 per hour.
Hours
2 days per week
We don’t encourage or expect over time, however, in the event that over time is worked, this may be taken as time off in lieu to be agreed in advance with your line manager.
Holidays
20 days per year rising to 25 with service, plus bank holidays.
The holiday year runs from 1 September to 31 August each year.
Notice period
The notice period will be 1 month.
Location of work
Your main place of work will be The Rep in Birmingham, but you may be required to work permanently or temporarily at other locations locally. You may be asked to work temporarily in other locations in the UK.
Other benefits
· Contributory staff pension, 5% employee and 3% employer
Non-contractual benefits
· A day off for your birthday
· Free-to-use employee assistance service
· Staff ticket discount
· Staff discount in The Rep food and drink outlets (when available)
· 20% Season Ticket discount on parking at Q-Parks
· Access to salary sacrifice schemes including Bike to Work scheme and Health Cash Plans
· We actively encourage all staff to see shows as believe that being part of The Rep product enhances everyone’s experience as an employee and ambassador. To ensure everyone has a chance to attend shows every staff member is invited to attend press night for all The Rep's own productions along with further complimentary tickets where possible as well as competitive discounts throughout the year.
Job Types: Part-time, Permanent
Salary: £10.90 per hour
Work Location: One location
Application deadline: 27/02/2023
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