Job Description
Purpose
To provide full clerking services to NEST Central meetings and meetings in individual schools, as appropriate.
To clerk other ad hoc meetings (e.g. disciplinary and appeal panels) as may be required during the year.
Manage all information effectively and in accordance with legal requirements.
Access and provide information and guidance on constitutional and procedural matters, as necessary.
Responsibilities
- To provide clerking services to the NEST Committees, individual school Local Committees; third party providers, the NEST Chair and Headteacher Forum and any other NEST Central or Local meetings as required, including any panels which need to be convened.
- To provide full clerking services to specific NEST schools as required.
- To provide ad-hoc clerking services to NEST Schools as required.
- Liaise with the CEO, Chair of the Board, Chairs of Committees, Headteachers, the Governance Professional and other clerks, over the agenda and supporting papers required for meetings.
- Collate and circulate reports and papers required for the meeting.
- Prepare, type, copy and distribute meeting papers to attendees at least 2 weeks in advance of the meeting.
- Attend meetings and take accurate notes from which to prepare the minutes.
- Ensure that meetings are quorate.
- Type draft minutes for approval by the CEO/Headteacher and Chair.
- Distribute minutes within 21 school days of the meeting.
- Keep check of all legal and procedural requirements and advise the CEO/Headteacher/Chair.
- Keep an accurate record of meeting attendance and advise anyone who is in danger of disqualification through non-attendance.
- Deal with correspondence for appointments. • Inform the CEO/Chair/Headteacher of any resignations/appointments and ensure that action is taken to fill the vacancy.
- Assist with any elections required.
- Ensure that internal and external databases recording information about governance are kept up to date.
- Ensure that required paperwork is completed by Local Committee Members and others involved in governance and that accurate records are kept of this process.
- Maintain training and development records for LCMs and advise about opportunities.
- Have regard to the need for confidentiality and advise others accordingly.
- Be aware of, and comply with, policies and procedures relating to child protection, health, safety, security, confidentiality and data protection.
- Undertake any other duties commensurate with the level of the post, as required, to ensure the efficient and effective running of Governance in NEST.
Standard Duties in all Trust Job Descriptions
- Show a commitment to diversity, equal opportunities and anti-discriminatory practices.
- Show a commitment to ensuring that children and young people learn in a safe environment.
- Participate in relevant and appropriate training and development as required.
Method of Working
NEST expects all staff to work effectively and co-operatively as part of a team, delivering high quality support. This requires dealing with people politely and tactfully and in accordance with NEST policies and procedures. NEST Central Team staff are expected to respect confidentiality and safeguarding practices at all times.
Considerable importance is attached to the public relations aspect of our work. Members of the Central Team must project a positive image of NEST at all times and through all activity. Full training and support will be given for the role.
Working Pattern
The hours for this role are not fixed due to the nature of the post. Therefore, the post-holder must be flexible in their approach and be able to:
- Attend early morning meetings • Attend meetings during the day
- To attend evening meetings
- To travel across the Bromley Borough to attend meetings. There may be occasional travel within Lewisham/Southwark.
- To visit the NEST Central Offices (currently based at Worsley Bridge Primary School, Beckenham, to carry out admin duties)
- To work at home on their own initiative to meet deadlines
Working hours will be part-time and term-time only.
Meetings and training are currently taking place either remotely or face-to-face and this can occasionally change at short notice. Successful candidates will be required to have a confidential space in which to attend remote meetings. The expectation will be for Clerks to attend meetings face-to-face in the allocated school/s and to have the facility to run remote meetings.
Job Type: Part-time
Salary: £16.69-£18.82 per hour
Schedule:
- Day shift
- Monday to Friday
Application question(s):
- Please note we cannot accept CVs. To apply, please download an application form and submit to [email protected] . Application packs can be downloaded from: https://schools.southwark.gov.uk/schoolshr/southwark-schools-job-vacancies)
Work Location: One location
Application deadline: 10/02/2023