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Rettie and Co.

Executive Assistant

Id Job: 316a7a4

🏢 On-site
💼 Rettie and Co.
📍 Edinburgh, Scotland
🕒 1 day ago
💰 25000 – 30000 GBP ANNUAL

Job Description

Key Stats
LOCATION: EDINBURGH - WITH SOME TRAVEL TO BRANCH LOCATIONS FOR MEETINGS AND EVENTS AND OPTION FOR HYBRID WORKING AFTER SUCCESSFUL ONBOARDING
TEAM: OPERATIONS
REPORTS TO: CHIEF OPERATING OFFICER & COMMERCIAL DIRECTOR
HOURS OF WORK: 37.5H PER WEEK (MON - FRI; 9:00 AM - 5:30 PM)
Purpose of the role
As Executive Assistant, you play a critical role in ensuring the efficient and effective operation of the Executive Team and also work closely with frontline colleagues and the Operations Team. By working collaboratively at all levels within the organisation, you benefit from an in depth understanding of the business strategy, priorities and projects. You build positive relationships with all your colleagues enabling you to work effectively across multiple projects and activities, using face to face and phone / online communication. You report to the Chief Operating Officer and Commercial Director, working closely with them on a day-to-day basis, providing you the opportunity to learn about and be involved in both the operational and commercial aspects of the business.

You understand our focus is to find ways to continually enhance our customers’ experience and to ensure we build a Great Place To Work for our teams. You are committed to supporting the Executive Team to realise these goals and actively contribute you own ideas and solutions.

You provide general administrative support to the Executive team, including preparing project briefs, planners and updates and collating management reporting to enable strategic discussions and decision making. You regularly work with sensitive information and understand the requirement for confidentiality and discretion. You are an expert user of the MS Office platform and understand the Rettie information infrastructure.

You have a structured and organised approach to your work and support the Executive Team to ensure they deliver projects on time and on budget. You take responsibility for ensuring Health & Safety and Facilities Management tasks are maintained according to the appropriate schedules and you proactively direct the Executive Team to any issues that require their attention.
*
Key responsibilities*
EXECUTIVE TEAM SUPPORT

OPERATIONAL RESPONSIBILITIES
Health & Safety

Facilities Management

Internal Communication

Key competencies
ESSENTIAL

*
Minimum of 2 years’ experience in an administrative role with confidential responsibilities

DESIRABLE

*
Behavioural competencies*

About us
For over 25 years Rettie & Co. have been an integral part of the Scottish and North of England property markets. We go above and beyond in our quest to deliver the ultimate service and results for our customers. We provide services in residential and new home sales, letting and property management, land, development and residential investment, consultancy and research. We employ more than 170 staff, with 14 offices in Edinburgh, Glasgow, Borders, St Andrews, Berwick-Upon-Tweed, Newcastle-Upon-Tyne and London. When you join Rettie, you'll discover the difference you can make. We are a growing and ambitious company, but at our foundation we have a family feel.

Job Type: Full-time

Salary: £25,000.00-£30,000.00 per year

Benefits:

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