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Limitless Event Producer

Job Description

INTRODUCTION

LIMITLESS is the national youth and children’s ministry of the Elim Pentecostal Church in the UK & Ireland. Our mission and purpose is ‘equipping leaders and inspiring churches to raise up a limitless generation,’ which we accomplish through offering a range of activities including national and regional youth events, training programmes (up to degree level), resources and church consultancy. We have a vision to pioneer 100 new youth ministries through churches who are not currently reaching young people by the end of 2027. The values that lie at the heart of our ministry are:

FAMILY is our heart

FUN is our spirit

SERVICE is our posture

EXCELLENCE AND OPPORTUNITY is our pursuit

LISTENING is our culture

PIONEERING is our calling

For further information about our various ministries visit our website.

THE ROLE

Limitless is looking for a highly motivated, action-oriented person to take a senior position in our team. This an opportunity for anyone who wants to know that their work results in transformed lives.

You will take the lead in organising training events, youth events and festivals for Limitless. The Limitless Events Producer will report directly to the Limitless Director of Ministries.

Duties Include

· Work closely with the Limitless National Director, Limitless Director of Ministries, Event Manager and the Limitless Events Team to ensure the safe implementation of all event logistics, operations, production and finance;

· Take the lead role in organising and the delivery, on-site, of all operational and production aspects of Limitless national events, including:

o Limitless Festival – 5-day camping festival held in August for up to 5000 guests
and

o Limitless Leaders – 3-day residential training conference for youth and children’s ministry leaders;

· Assisting the Limitless Regional Leaders in organising Limitless Oxygen and Limitless One events;

· Budget setting for all events, monitoring, administration, and related activities to ensure events come within the agreed budget;

· Oversight of the Limitless Festival bank account, working with our event finance officer to ensure timely and accurate accounts reconciliation and monthly reporting using Sage accounting software;

· Management of online ticketing and payment systems (Solid Rock & Stripe);

· Management of POS and PDQ systems and equipment (SumUp);

· Management of the event mobile phone accounts;

· Correspond with local churches, pastors, youth and children’s leaders in assisting with bookings process;

· Liaise with event & conference venues to make event arrangements, including contract negotiation;

· Negotiate and coordinate schedules of work with contractors from a variety of fields including web design, mobile utilities, temporary structures, fencing & barriers, medical, catering suppliers, hoteliers, vehicle hire, audio-visual companies, rides & attractions, promoters, bands and performers, and so forth;

· Ensure event policies, documentation and procedures are in place, e.g. Health and Safety, Risk Assessments, Operations Manuals, Insurance, Safeguarding, Fire safety etc;

· Ensure all events fully adhere to Safeguarding policies;

· Using CAD software, design and draw site & venue plans for distribution to suppliers, exhibitors and teams;

· Create and update project tracker documents to ensure tasks and deadlines are met;

· Think creatively around events content, design and implementation;

· Aiding the Limitless Volunteer Team Leader in recruiting and deploying teams of volunteers in a Christian context, which should include creating opportunities to pray together.

· Line manage team members in line with the Limitless Values whilst ensuring tasks are completed and the team member is being fulfilled in their role;

· Suggesting and implementing IT solutions to ensure the smooth running, automation of repeated tasks and data regulation adherence of Limitless events;

· Assume additional duties as assigned

·

THE PERSON

Limitless is a Christian ministry that places a high value on the spiritual vitality of our team. Thus the first and most important specification on this job description is for any applicant to having a living and vibrant personal relationship with Jesus, to be spending time with him daily and setting an example for other to follow in their character and spiritual vitality.

The ideal candidate will also be an enthusiastic and committed individual with a high level of numeracy and attention to detail. It is essential for any applicant to have previous experience of managing events.

Essential sKILLS

· Strong leadership gift and management skills;

· Ability to keep calm and level-headed under pressure;

· Be very well organised, efficient, and able to keep track of multiple events processes;

· The ability to plan ahead, manage pressure and conflicting demands and prioritise tasks and workload;

· Attention to detail and problem-solving skills;

· Be self-motivated and focused;

· Ability to formulate and work within a set budget;

· Ability to work both on your own and collaboratively as part of a team;

· Ability to recruit, deploy, lead, motivate and supervise staff and volunteers;

· Ability to think creatively and strategically;

· Ability to effectively negotiate with a variety of events staff and other contractors;

· Strong verbal and written communication skills, with the ability to communicate confidently and politely with event delegates, church leaders, youth leaders children’s leaders, events teams, young people and students;

· Strong conflict resolution skills;

· Ability to think ahead and personally initiate appropriately;

· Ability to handle confidential information appropriately;

· Ability to prioritise key tasks and manage time effectively in order to meet deadlines;

· Proficient in MS Office (Teams, Word, Outlook, Excel etc.) to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;

· Experience with the management of online ticketing and payment systems;

· Experience in using web forms (MS Forms, Cognito forms);

· Experienced in the use of CAD software;

· Experience in managing large scale events & festivals production;

· Experience in financial management;

· Previous line-management experience

Desirables

· Any media skills, including web design, photo editing, graphic design, and video editing.

· Previous experience in youth work/youth ministry;

· Web development;

· Experience in online events both via web conferencing platforms and live streaming;

OTHER IMPORTANT INFORMATION

You will be required to attend the four key Limitless events throughout the year, which will result in working additional voluntary hours during the events days/week. These events are:

· Limitless Leaders (January)

· Limitless One (February)

· Limitless Festival (August)

· Limitless Oxygen (October)

This role can be fulfilled remotely, though you will be required to be in the office for staff team days once a week, and for other team days and key meetings as assigned.

Any successful application will be subject to a DBS check.

The applicant is required to have a valid UK driving licence and access to a vehicle.

An Occupational Requirement exists for the post-holder to be a Christian who assents to the Elim basis of faith in accordance with the Equality Act 2010.

Elim Foursquare Gospel Alliance is a registered charity 251549 (England) and SC037754 (Scotland)

Job Types: Full-time, Part-time
Part-time hours: 32 per week

Salary: £21,645.00 per year

Benefits:

• Additional leave
• Casual dress
• Company events
• Company pension
• Discounted or free food
• Free parking
• Gym membership
• On-site parking
• Sick pay
• Wellness programme
• Work from home

Schedule:

• Weekend availability

Ability to commute/relocate:

• MALVERN: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Can you evidence eligibility to work in the UK

Experience:

• Event Management: 1 year (preferred)

Willingness to travel:

• 25% (preferred)

Work Location: Hybrid remote in MALVERN

Application deadline: 21/02/2023
Expected start date: 28/03/2023

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