Have you recently graduated and seeking a long-term career within HR? Maybe you are a strong administrator and curious to have a change in career to support an inclusive HR department?
We have an outstanding opportunity for a HR administrator to support my client's HR team on the core administration responsibilities of their HR Department, ensuring an efficient and effective service. This role is a suitable entry-level role for HR, offering a flexible working policy (part office, and part home working)
Key Responsibilities
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Ensure accurate production of all payroll activities, in line with payroll cut off dates
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Accurately process information on the HR system for starters and leavers
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First line for payroll queries working with Payroll team in Finance to support managers and staff with queries
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Ensure HR system is updated with all staff changes, working monthly with HR Team to quality check data
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Monitor the HR inbox and respond to queries, monitoring issues and escalating pattern
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Supporting recruitment within the business by leading on all administration such as arranging interviews and preparing relevant paperwork
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Taking a proactive approach in ensuring paperwork is returned promptly after interviews
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Ensuring the online Recruitment system and relevant spreadsheets are updated in a timely and organised manner
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Manage pre-employment checks through an online portal, monitoring daily to ensure completion in line with agreed time frames
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Conduct proof of Right to Work in the UK checks
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Organise and support in arranging inductions, ensuring all communication is sent to staff in a timely manner
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Ensure all e-learning modules are sent to staff as per the agreed time frames, monitoring completion and follow up accordingly
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Taking part in face-to-face inductions as needed
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Work with the HR team to develop the use of systems and continuous improvement of the employee on-boarding
- Support the HR Team in drafting paperwork including probation confirmation and resignation acceptance letters, among others, for review
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Scanning and securing conditional paperwork
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Monitoring emails, phone calls and day-to-day queries, escalating where appropriate. This includes responding to incoming reference requests for employees.
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Note taking in formal meetings
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Assisting with processing and management of benefits (such as cycle to work scheme)
What we are looking for!
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Competent working knowledge of Microsoft Office 365, primarily the use of Word and Excel
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Proactive and enthusiastic, with the ability to work on own initiative and unsupervised
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Excellent communication and interpersonal skills when dealing with customers, colleagues, and other stakeholders
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Accurate and excellent attention to detail
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Excellent organisational and planning skills
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Experience of working in a busy environment, with the ability to cope with a high level of activity and changing priorities
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Must have absolute discretion when dealing with confidential matters
GleeTO
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