Job Description
JOB DESCRIPTION
Job Title: Programme Coordinator
Salary: £28,000-£30,000
Duration: Permanent
Hours: 35 hours per week to include Saturdays & Evenings
Tuesday, Thursday & Friday- 11:00-19:00
Wednesday - 13:00 – 21:00
Saturday - 09:00-17:00
Some additional hours may be required including occasional Sundays. The role qualifies for TOIL. During holiday periods office hours may be worked Monday – Friday.
Reports to: Head of Learning and Participation
To apply, please visit our website, https://www.wacarts.co.uk/vacancies/programme-coordinator, and complete the online application form.
We will review applications as they are received and may offer the role prior to the closing date, reserving the right to close this advertisement early so please apply ASAP so as not to miss out.
JOB SUMMARY
SUMMARY OF KEY RESPONSIBILITIES
This role will coordinate all programme activity at Wac Arts, communicating and working with a variety of core staff, freelancers, parents, and guardians.
Programme Coordination
- Act as the coordinator for the Learning & Participation Programme ensuring smooth running of all activities
- Ensure rooms and spaces are booked and prepared with external contact or in-house Events Management team
- Monitor, audit and purchase all equipment for programmes, liaising with Building Services and the IT Operations Manager to ensure correct set-up for arts programme activity
- Organize cover for sessions and ensure consistency of standards when cover staff are delivering sessions
- Ensure all new staff are provided with the correct training, orientation and documentation prior to their start date.
- Complete timesheets for sessional staff as well as liaising with Finance and Admin team regarding invoices for freelance cover staff
- Ensure the learner management and online application system are up to date and all publishing deadlines are met
- Establish and develop strong relationships with partners, stakeholders, and young people
- Manage referrals for Wac Arts' programmes
- Undertake onboarding of new participants on the Wac Nites provision including observations of young people in trial sessions
- Create inclusive and accessible versions of all documents
- Ensure equipment and resources are provided to staff for sessions and work with the IT Operations Manager to maintain good working order of all tech
- Act as the Duty Manager and a contact for parents, guardians and students during Wac Arts activity
- Act as the first point of contact for staff on Wac Arts programmes.
- Work with the Marketing department to maximize participation in activity
- Liaise with parents/guardians and carers to create and implement access/ care plans for participants with additional needs
- Ensure the highest standards of pastoral care for young people are maintained across Wac Arts Activity
- Work with the staff team to conduct evaluation of the programme activity
- Coordinate the Jack Petchey awards and end of year achievement awards
- Coordinate sharing week, evaluation week and the end of year grand sharing
- Coordinate the Young Actors Company and Young Dancer Company public performance in the summer term
- Undertake other tasks as directed by your line manager
General
- Contribute to an open, creative, and collaborative team culture
- Act as a Deputy Safeguarding Lead and First Aider
- Act as the Duty Manager on Saturdays and evenings
- Attend all internal and external meetings relevant to the role
- Provide data and reports for internal and external parties as required by your line manager
- Support WA in initiatives to expand its Arts Programme
PERSON SPECIFICATION
Candidates must have a clear understanding of and commitment to the aims of the Charity.
Candidates will ideally possess and be able to demonstrate all or most of the following:
Skills and experience
- A minimum of 2- years’ experience of project, event or activity coordination
- A minimum of 2 years’ experience working in a field relevant to the arts, creative industries, youth work and specifically SEND area.
- Reaching and engaging young people and communities that face the greatest barriers to participation in the arts
- Excellent IT skills including MS Excel, Word, Teams, Zoom
Attitude and approach
- A positive outlook with a can do attitude and natural collaborative approach to working
- Excellent communication skills with a wide range of colleagues, clients and partners
- Customer service focused
- Able to act tactfully, courteously and with empathy
- An understanding of and commitment to equality, diversity and inclusion
- High levels of personal and professional organisation, integrity, discretion and confidentiality
- First class time-management and prioritisation skills
Desirable experience and other useful skills
- BA Hons Degree in Arts/Culture/Education subjects
- Training in safeguarding of children and vulnerable adults (training can be provided)
- Emergency First Aid certificate (training can be provided)
- Experience of facilitating
- Experience of working with Young People with disabilities
This role requires enhanced DBS clearance, which we will arrange for the successful candidate.
Equality
As an equal opportunities employer, Wac Arts is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy or maternity, race or ethnicity, religion or belief, gender identity, marriage or civil partnership.
We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join Wac Arts. We are looking for interest from people who reflect the diversity of London and the communities we serve.
Job Types: Full-time, Permanent
Salary: £28,000.00-£30,000.00 per year
Schedule:
- 8 hour shift
- Monday to Friday
- Weekend availability
Work Location: In person
Application deadline: 19/03/2023
Reference ID: Programme Coordinator
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