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Administrative Assistant - Department of Microbiology

Job Description

• Answer the Departmental telephone and deal with queries, give out authorised results to authorised personnel and redirect calls internally as appropriate.
• To enter results from referral laboratories into the laboratory Winpath system, verifying data and correct where necessary.
• Prepare, compile and sort documents for data entry.
• Provide secretarial support at various meetings; produce agenda and minutes.
• To provide administrative support to the Consultants, Head BMS, Senior Secretary/Administrator, Quality Lead and members of the multi-disciplinary team.
• Acts as a point of contact for all levels of hospital staff and outside agencies.
• Assists in the achievement of Departmental Objectives.
• To provide cover for members of the secretarial/administration team during periods of leave or absence.
• To provide administrative support, when necessary, to the wider Pathology Department
• To enter results from referral laboratories into the laboratory database
• Verify data and correct where necessary
• Obtain further information for incomplete documents
• Check completed work for accuracy
• Excellent typing and keyboard skills
• Efficient work management including planning, organising and prioritising
• Ability to work under pressure and maintain performance and work standards
• Undertake clerical duties such as sorting post and filing – that have direct bearing on the clinical work of the laboratory.
• Regularly update personal portfolio to show continuing development and maintenance of relevant skills.
• Demonstrate progress in achieving own personal objectives agreed during annual review.
• Deals with telephone and face to face enquiries efficiently and sensitively, respecting patient confidentiality at all times.
• Ordering of stationery and lab equipment and ensuring levels maintained.

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