Medical Receptionist (FT)

Job ID:

316a344

Location:

Nelson, England

Published:

1 day ago

Salary 10.37 GBP HOURLY

Company

Reedyford Health Care

Website

Headquarters

CEO

Revenue

Type

Sector

Founded

Job Description

About us

Reedyford Health Care is a small business in Nelson. We are agile and professional.

Our work environment includes:

Modern office setting

RECEPTIONIST JOB DESCRIPTIONS

Job Summary

We are looking to appoint a receptionist to join our busy GP practice who will be the first point of contact for patients, contractors, and visitors as well as carrying out general office management tasks.

You will be responsible for the general reception duties within the Practice and work with our established processes, policies and procedures to provide a comprehensive high quality service and deal efficiently and courteously with patient enquiries.

You will receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way.

You will provide general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone.

You will have excellent communication skills, a compassionate and friendly nature who can operate in a busy environment with a range of people and professions, as you will be working our clinical and administration teams.

This role is ideal for someone who is highly organised and an effective communicator who can provide a professional and warm welcome to our patients, ensuring every contact is of the highest quality.

Job Responsibilities

GENERAL ADMINISTRATION

To have a thorough knowledge of all practice procedures
Pulling/filing notes for surgeries and updating as necessary
Processing and distributing incoming and outgoing mail
Filing and retrieving paperwork/correspondence, including filing to patient records
Computer data entry, processing and recording information in accordance with practice procedures
Providing clerical assistance to practice staff as required, including word/data processing, filing, photocopying, and scanning
Cover sickness/annual leave and work reasonable overtime when required, including some weekends.

RECEPTION

Receiving patients, consulting with members of practice team
Handing completed repeat prescriptions to patient and checking names and address.
Be able to cover all reception position as necessary
Taking messages and passing on information
Processing personal and telephone requests for appointments, telephone consultations and ensuring callers are directed to the appropriate healthcare professional
Initiating contact with and responding to requests from patients, other team member and associated healthcare agencies and providers
Ensure that system is operational at the beginning of each day and switched over to night service and that the answer phone operational at the end of each day.

APPOINTMENT SYSTEM MANAGEMENT

Book/edit/cancel appointments and recalls ensuring sufficient information is recorded to retrieve medical record.
Monitor effectiveness of the system and report any problems or variations required.

· Deal with home visit requests, carefully noting all details

· Arrange transport to hospital appointments for housebound patients

MEDICAL RECORDS MANAGEMENT

Ensure that all records accurately compiled in advance for each consulting session.
Retrieve and refile records as required, following records management processes.
Ensure correspondence, reports, results, etc., are filed in correct record.

· Processing repeat prescriptions in accordance with practice guidelines

· Handing completed repeat prescriptions to patient and checking names and address.

CONSULTATION ROOM PREPARATIONS

Clearing and re-stocking of consulting rooms as required
Consulting rooms prepared in readiness for each consulting session.
Rooms are checked at the end of each consulting session and left tidy and secure.

Other Job Responsibilities

CONFIDENTIALITY

· Maintain confidentiality of information, acting within the terms of the Data Protection Act and Caldicott guidance on patient confidentiality at all times.

· Maintain an awareness of the Freedom of Information Act.

· Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

HEALTH & SAFETY

· The post-holder will manage their own and others’ health & safety and infection control as defined in the Practice’s Health & Safety Policy, the Practice Health & Safety Manual, and the Practice’s Infection Control Policy and published procedures.

· Comply with Practice health & safety policies by following agreed safe working procedures

· Actively report health & safety hazards and infection hazards immediately

· Keeping work and general areas clean and tidy, and using appropriate infection control procedures to keep work areas hygienic and safe from contamination.

· Undertaking periodic infection control training (minimum annually)

· Awareness and compliance with national standards of infection control, hygiene, regulatory / contractual / professional requirements, and good practice guidelines.

· Correct personal use of Personal Protective Equipment (PPE) and ensuring correct use of PPE by others, advising on appropriate circumstances for use by clinicians, staff and patients.

· Reporting incidents using the organisations Incident Reporting System

· Using personal security systems within the workplace according to Practice guidelines

· Making effective use of training to update knowledge and skills

EQUALITY AND DIVERSITY

· The post-holder will support, promote and maintain the Practice’s Equality & Diversity Policy.

· No person whether they are staff, patient or visitor should receive less favourable treatment because of their gender, ethnic origin, age, disability, sexual orientation, religion etc.

· The jobholder must comply with all policies and procedures designed to ensure equality of employment and that services are delivered in ways that meet the individual needs of patients and their families.

PERSONAL/PROFESSIONAL DEVELOPMENT:

· The post-holder will participate in any training programme implemented by the practice as part of this employment, with such training to include:

· Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development

· Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work

OTHER DELEGATED DUTIES

This job description is not intended to be exhaustive - it may be changed after consultation with the post holder. The employee shares with the employer the responsibility for review and modification of duties.

Job Type: Part-time
Part-time hours: 25 per week

Pay: £10.37 per hour

Benefits: