Job Description
The purpose of this role is to coordinate and ensure the smooth running of the Phoenix Way programme in Yorkshire and Humber.
Range of Duties:
- To provide administrative support to the Phoenix Way Team at Impact Hub Bradford
- Coordinate internal and external meetings, including arranging travel and accommodation for team members where required
- Take and share minutes of meetings
- Maintain accurate records of project activities,
- Provide monthly updates on outputs and other KPIs to the Programme Manager
- Draft and submit monitoring reports to our funders as required
- Develop relevant documents and resources for Phoenix Way partners as required
- To initially respond to general enquiries about the Phoenix Way Programme
General Duties
We are a small organisation and as such are dependent upon team members willing to be flexible and support one another. In addition to the duties outlined above, there are a number of additional responsibilities that we expect all staff to undertake, regardless of role or seniority:
- Assist at events held in our co-working space
- Cover reception duties when required
- Welcome staff and visitors to our space
- Work flexibly to support the whole team
- Maintain databases and manual records of the organisation.
- Keep the office environment safe, clean and tidy
- To support and be willing to participate in any special projects as required by Senior Management.
- To be responsible for day to day management of IHB assets. Conduct routine tasks
- To carry out other duties commensurate with this post that may be required by the organisation
- To communicate with IHB Directors, corporate partners, funders, and staff, in a confidential, sensitive and professional manner
- Maintain databases and manual records of the organisation
- Keep the office environment safe, clean and tidy
- To be part of special projects as required by Senior Management
- To be responsible for day to day management of IHB assets. Conduct routine tasks
- To carry out other duties commensurate with this post that may be required by the organisation
- To undertake occasional evening and weekend duties as required
Essential skills and experience
- Demonstrable commitment to the reduction of inequalities faced by diverse and underserved communities
- Knowledge and understanding of the VCSE and creative sectors in Yorkshire and Humber
- Good organisation, communication and teamwork skills
- Excellent IT skills across most relevant applications
- Excellent customer service skills
- Excellent numeracy, spoken and written communication skills
- Ability to work to deadlines under pressure
- Proven strong organisation and problem solving skills
- Ability to write clear and concise reports
Desirable skills
- At least 2 years experience in a similar role
- Experience of developing reports for statutory, voluntary and corporate funders
For more information and an application pack, please go to: https://bradford.impacthub.net/careers/
Job Type: Full-time
Salary: Up to £24,150.00 per year
Benefits:
Schedule:
Work Location: One location
Application deadline: 20/03/2023
Reference ID: IHB/A/2023/01
Expected start date: 03/04/2023