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Job Summary

Supports the leadership team in running all aspects of an industrial and medical office portfolio including marketing, operations and financial activities. This position offers a hybrid work schedule!

Essential duties and responsibilities

Responds to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensures that services are provided consistent with policies, procedures, regulations and contractual obligations and standards.

Assist in performing periodic regular property inspections. Recommends alterations, maintenance and reconditioning as necessary.

Review and recommend approvals to Real Estate Manager for accurate payment of vendor invoices on behalf of the property owner in compliance with the management agreement, CBRE policies and property management approval authorization matrix.

Responsible for assignment of Purchase Orders

Assist with the preparation of accurate tenant billings.

Assists in coordinating tenant move-ins and move-outs, and "walks-through" spaces with tenants and tenant improvement department.

Assist in preparing and delivering timely, accurate and complete reports.

May assist in producing research data on budget line items or entering budget data provided by manager into budget reports.

May collect and confirm preliminary data for accounts receivable aging reports.

Performs other duties as assigned.

Supervisory responsibilities

No formal supervisory responsibilities in this position. Provides informal assistance such as operational mentorship, and/or training to coworkers. May coordinate and assign tasks to co-workers within a work unit and/or project.

Qualifications

To perform this job effectively, an individual is able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the job duties.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Education and Experience

Bachelor's degree (BA/BS) from four-year college or university and a minimum of one to two years of related experience and/or training.

Certification and/or Licenses

None.

Communication skills

Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.

Financial knowledge

Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.

Reasoning ability

Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.

Other Skills and Abilities

Intermediate to advanced skills with Microsoft Office Suite

Scope of responsibility

Decisions made with general understanding of procedures and company policies to achieve set results and timelines. Errors in judgment may cause short-term impact to co-workers and supervisor.

Safety

Responsible for personal safety and the safety of those who are affected by your work. This includes but is not limited to:

• Complete all required and assigned HSE training at a satisfactory level,
• Follow all activity policies and procedures, including all HSE-related requirements at all times,
• Participate in all HSE-related programs & activities as required, including incident investigations, interviews, auditing and assessment, etc.
• Report any conditions which you feel could result in an accident or injury and / or stop work if required.