Job Description
Job Description
- Create document templates.
- Review, organise, archive and distribute information to the project teams.
- Manage site files and folders and ensure they are kept up to date.
- Label documents for identification and reference.
- Liaise with project team members to ensure documents meet requirements.
- Take responsibility for receiving drawings, uploading them to the company server/specific job folder and if required print the drawings and distribute to project team members.
- Check issued drawings against drawing registers to confirm everything has been issued correctly.
- Produce O&M Manuals.
- Train employees on document systems.
- Adhere to and improve document control procedures.
- To work in accordance with all Company policies and the Integrated Management System (ISO's, Investors In people and other standards).
- Maintain confidentiality when dealing with private documents.
- Prepare ad-hoc reports on projects when required including the monthly contractor’s progress report and the internal construction monthly report.
- Complete credit application forms for suppliers
- Create and regularly update the supply chain data base
- Assist with the ordering of materials and plant for sites
- Checking invoices and matching to purchase orders and goods received notes.
- Verify and approve invoices for payment
- Liaise with the accounts department to ensure that the cost detail reports for projects are received in advance of the monthly interim applications for payment.
- Arranging meetings with subcontractors, suppliers, external consultants and clients.
- Complete insurance application and performance bond forms for review and approval by the commercial and construction manager.
- Ensure that subcontractor insurances are current and up to date.
- Issue collateral warranties to subcontractors and design consultants to execute and return in a timely manner.
- Register sites with the Considerate Constructors Scheme.
- Issue Requests for Information to the Design Team.
- Assist with tendering for projects.
- Produce Finishes Schedules.
- Book monthly health and safety inspections for individual projects
- Liaise with Local Authorities regarding applications for road closures, scaffold licences, skip licences etc.
- Take meetings in minutes
- Produce Risk Registers for construction projects.
- Ensure that Project/Site manager’s issue weekly site progress reports
- Complete Pre-Qualification Questionnaire Forms
- Assist the commercial department with obtaining quotations from suppliers and subcontractors
- Collating health safety figures for projects.
- Assisting with accreditation audits
- Collate all weekly site reports.
- Monthly check across all site key documentation.
- Post updates on the WTP Construction website and social media platforms.
- Meet and greet all guests and provide tea and coffee.
Job Type: Full-time
Salary: £28,000.00-£30,000.00 per year
Benefits:
- Company events
- Company pension
- Cycle to work scheme
Schedule:
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have 2+ years of administration experience?
- Have you worked within the construction industry before?
Language:
- Fluent English (required)
Work authorisation:
- United Kingdom (required)
Work Location: One location