Description
Joining an established finance team of 38 based in the European Head Office in Finsbury Circus, London. The successful applicant will work closely with Accounts Payable, Accounts Receivable and the Regional Accountants and will be responsible for the banking activities of over 20 Offices across Europe and Middle East.
This is a very hands-on role for a strong team player and requires good organizational skills and attention to detail. The candidate must be able to complete assigned tasks efficiently and in an organised manner because it is important we make payments on time and all ledgers are cleared monthly. The role deals with sensitive & confidential payments / information and there is therefore a requirement to be trustworthy and operate with discretion.
The role sits within the Accounts Payable team and will have dual responsibilities between Treasury and Accounts Payable. We anticipate that 80% of the role will focus on day to day treasury tasks and 20% within Accounts Payable will focus on the processing and payments of a couple of our smaller entities.
Key Responsibilities
Treasury
Daily bank reconciliations of 80 bank accounts in Euro, Dollar and Sterling. Circa 25 accounts have transactions every day. Investigate any unknown transactions to ensure all reconciliations are completed daily.
Posting cashbook entries o Track regular scheduled payments and liaise with Tax or Payroll where required to ensure suppliers and financial commitments are met.
Month End Tasks
Run reports relating to month end procedures for each bank account
Providing monthly payment information to European accounting providers
Save bank statements as PDF and send to external accountants
Ad hoc Month End Tasks
Attend Bank meetings to improve banking relationships and learn about new products and developments
Setting up payments for Corporate Taxes and other ad hoc payments
Respond to Year End Audit requests where appropriate
Respond to emails on a daily basis o Supporting the line manager with ad hoc duties
Accounts Payable
Setting up new Vendors using the Vendor Set up and understanding the matrix approval process
Primarily processing all invoices for our Poland, Czech Republic and Ukraine entities.
Review account coding for accuracy. Action corrections for errors and reallocations
Checking & Approval of staff expenses via the Concur platform for designated entities
Compiling and creating a weekly payment run for Poland, Czech Republic, Ukraine entities using our accounting software, Unit 4 Business World and our online banking platform
Be the first point of contact for the Poland, Czech Republic, Ukraine, teams with regards to the response to queries/requests for information from Internal Stakeholders and suppliers, working closely with the Office Managers and Executive Assistants
Allocation of all payments made from the online banking platform
Review open accounts payable lists monthly to ensure there are no aged balances on each entity
Assist with the provision of documents and information for local audits
Skills and Qualifications
Experience in professional services
Good understanding of the General ledger
Excellent levels of accuracy with strong organisational skills
You will be a natural team player who can interact easily with your colleagues and have strong communication skills.
Deadline orientated and able to prioritise
Competent with Microsoft office products