Job Description
For an application form please visit www.wessex-rfca.org.uk
A vacancy has arisen for a Cadet Quartermaster within the County of Somerset Army Cadet Force based at Taunton.
The Wessex Reserve Forces’ & Cadets’ Association (RFCA) is an independent, not-for-profit organisation dedicated to supporting and promoting the 4,500 tri-service Reservists and 14,600 Cadets across the seven counties of the South West (Cornwall, Devon, Somerset, Dorset, Gloucestershire Wiltshire, the City & County of Bristol) plus the Channel Islands, as well as providing support and assistance to the employers of Reservists and Cadet Force Adult Volunteers.
As an organisation we engage with the community in order to improve understanding of the roles and needs of the Armed Forces in general and the Reserve and Cadet Forces in particular. We are dedicated to raising awareness of the contribution they make to the nation and our region. Most importantly, we ensure that the outstanding contribution made to the local community by members of the Reserve and Cadet Forces is recognised and celebrated by the local community.
Normal Quartermaster duties apply and cover full responsibility for all Stores Accounting, Supply and Maintenance, MT control, and Health and Safety. Previous commissioned service with the Armed Forces would be advantageous. Applicants should hold a driving licence, preferably to include LGV. Candidates should be IT literate.
The salary (all hours worked) is £30,788 per annum.
Annual leave, excluding public holidays, is 25 days per annum rising to 30 days after 5 years service. Previous service in the public sector will count towards qualifying years’ service.
The successful applicant will be eligible to elect to join the Council of RFCAs Pension Scheme. This is a Career Average Revalued Earnings (CARE) Scheme.
For an application form and job description please visit www.wessex-rfca.org.uk
Completed application forms with Curriculum Vitae required by Friday 17 February 2022.
JOB DESCRIPTION AS AT 30 JANUARY 2023
GENERAL
1. The QM is a full-time Crown Servant employee of Wessex Reserve Forces’ and Cadets’ Association (Wx RFCA). As a member of the Permanent Support Staff (PSS), he/she is responsible to the Cadet Executive Officer (CEO) of Somerset Army Cadet Force (ACF) for all stores, accounting, supply, maintenance and logistic support in accordance with policies laid down by the Wx RFCA and Material Regulations for the Army. Somerset County Headquarters is based in Taunton (TA1 3QE) with the County CTC located near Yoxter (BA5 3BS). Individual Detachments are spread across the County of Somerset.
2. In the absence of the CEO, the QM is to deputise for him/her and therefore be aware of the CEO’s main responsibilities, less for those involving Safeguarding.
3. As a condition of their employment the QM shall, on taking up the appointment, volunteer to serve in a rank not exceeding the paid acting rank of Captain within the establishment of the relevant county or equivalent ACF.
RESPONSIBILITIES AND DUTIES
4. Stores Accounting
a. The maintenance of main county Ledgers and control and coordination of the receipt, issue and security of arms, ammunition, clothing, equipment stores and material between county HQ, MOD Depots, RFCA and ACF sub units including preparation of receipt and issue vouchers, ledgers and receipt/issue vouchers, including loan stores.
b. Maintenance of Special Stores Registers.
c. Preparation of AFG 8800 for items requiring workshop repair and supervision of backloading and where necessary replacement.
d. Control of public accounts in respect of rations, clothing, losses etc.
e. Recovery of clothing and compilation of documentation for write off action.
f. Control and management of all weapons and ammunition allocated to the county, including their correct storage as in accordance with current regulations.
g. Maintenance and accounting for the county stores, surveys and stocktaking.
h. Be familiar with Clarity vehicle booking systems, Westminster, JAMES and BAMS data systems.
5. Checks and Examinations
a. Conduct stocktaking and managerial examination of accounts including Equipment, Miscellaneous, Loans, Rations and Accommodation accounts for all Units and Detachments.
b. Visit sub Units in conjunction with the CAA to fulfil G4 responsibilities.
c. Ensure checks on stores and accommodation at company and detachments are carried out on changes of command.
6. Accommodation and Accommodation Stores
a. Ensuring works service requests are raised for building repairs .
b. Ensure correct maintenance and replacement of furniture, furnishings and firefighting equipment within the county is carried out.
7. Supervision
a. Supervision of G4 responsibilities of CAAs/CSA and follow up action on CAAs visit reports on detachments.
b. Overall control of the Cadet Training Centre (CTC) at Yoxter.
c. Supervising Officer for catering including contract catering at camps.
d. Management of the county laundry and dry-cleaning contract.
8. Training (including camp) and Sport
a. Make arrangements for temporary loans from appropriate sources of items needed for training and sporting activities at county and company level.
b. Demand, collection and return of all items loaned for annual camps.
c. Detailed allocation of sub unit accommodation for annual camps, including handover/takeover.
d. Ensure correct indenting for and control of Operational Ration Packs (ORP) from Logistic Support and repayment of Cadet/CFAV feeding contributions.
9. Provision of Advice and Direction of Policy
a. Provide professional and technical advice to the CEO on such matters as equipment management, health and safety, COSHH, catering, fuel efficiency, and building maintenance.
b. Direction of policy and verification of the implementation of it throughout the county on fire prevention and precautions, health and safety, COSHH and radiation control.
10. Miscellaneous
a. Overseeing the ordering and distribution of items required from Cadet Supply Department including uniform items (eg: chevrons, APC badges etc).
b. Distribution of official publications, army forms, manuals, charts etc.
Additional Duties.
11. County Motor Transport Officer (MTO). The QM is to be the county MTO in which capacity they are to:
a. Maintain an up-to-date list of authorised drivers.
b. Ensure familiarisation training for drivers is carried out prior to the use of MoD/RFCA vehicles.
c. Ensure Highway Code testing of all drivers is carried out.
d. Be responsible for the overall organisation and control of county vehicles including repairs, servicing, MOTs and allocation to companies or equivalent and detachments for training.
e. Book all hire of vehicles via the Clarity booking system as required.
12. The QM is to act as:
a. The County Fire Officer for county HQ and Cadet Training Centre and action any reports or inspection recommendations.
b. The focal point for the preparation of risk assessments within the county covering buildings, manual handling, work equipment, COSHH, electricity at work, noise at work, first aid, motor vehicle safety, and fire prevention and evacuation.
c. The county representative on the RFCA Health and Safety Committee.
d. The energy and fuel efficiency officer for the county on behalf of the RFCA Chief Executive.
13. The QM is to carry out any other instructions and duties as directed by the CEO consistent with the general duties of his/her grade.
PERSON SPECIFICATIONS
14. Person Specification requirements for the Wx RFCA QM post are outlined on page 5 of this Job Description. They will be measured via the application form, at interview or through a minimum of two references during any recruiting phase.
ALL HOURS WORKED CONTRACT AND ANNUAL LEAVE
15. All Hours Worked (AHW) Contract. The QM is employed on an AHW Contract. The AHW formula was introduced to provide a comprehensive method of remuneration as a permanent stable addition to basic pay for certain members of the PSS across the United Kingdom. The AHW formula recognises the requirement for additional hours to be worked on a routine basis in the evenings and over weekends.
16. Time Off In Lieu (TOIL) and Weekly Hours? Staff on AHW Contracts do not qualify for overtime but TOIL may be authorised to ensure that the provisions of the Working Time Regulations on hours worked are complied with and ensure suitable rest time is given. Wx RFCA staff on AHW Contracts are required to record their hours worked which will be subject to audit by the CEO and/or Wx RFCA. Averaged out over a 17 week period, working hours should not exceed 42 hours per week.
17. Annual Leave. Annual leave, excluding public holidays, is 25 days per annum rising up to 30 days after 5 year’s service with the RFCA. Previous service in the MOD or public sector will count towards qualifying years’ service[1].
MEMBERSHIP OF THE ARMY CADET FORCE (ACF), CLEARANCES AND MEDICAL
18. ACF Membership. As a member of the ACF PSS, the CQM is required to join the ACF. Suitability for membership will be assessed as part of the recruitment process. The QM is required to attend and be accommodated on the County ACF’s annual camp, located in a Ministry of Defence training camp or training area away from the County and place of work (annual camps are generally 12 to 14 days in duration but may be longer for PSS due to advance party requirements).
19. ACF Rank and Volunteer Allowance. ACF PSS at QM level who become members of the ACF will be commissioned and appointed the rank of ACF Captain and as such may be eligible for daily Volunteer Allowance when conducting ACF business. Volunteer Allowance, where permissible, will not exceed 28 days per annum with higher authority required to permit a maximum of 50 days but only where the activity(ies)/event(s) are ACF centric. Volunteer Allowance rates are set by the Ministry of Defence and reviewed annually.
20. Clearances. On appointment and to meet the requirements of the Disclosure and Barring Service (DBS) Code of Practice, all PSS are required to continuously hold a satisfactory DBS (Enhanced Disclosure) Certificate and also be Security Cleared (SC). Employment with the RFCA is dependent on these clearances being found satisfactory during the recruitment process and also being continuously maintained throughout the employment period.
21. Medical. Applicants are to be physically fit due to the demands of the job and may be required to pass a medical examination.
HEALTH AND SAFETY
22. All Wx RFCA employees are to be aware of and comply with the terms of Somerset ACF’s Health and Safety Policy and work related Risk Assessments; all of which are posted on notice boards throughout Somerset’s ACF sites.
REVIEW
23. The RFCA may review this Job Description from time to time in light of significant changes to the establishment, post responsibilities and/or on changes or gaps in County PSS employee posts. A review will also be conducted where any Wx RFCA PSS employee loses their driving licence during their period of employment as the requirement to drive is key to all CEO/QM/CAA and CSA appointments held by Wx RFCA PSS.
Job Types: Full-time, Permanent
Salary: £30,788.00 per year
Schedule:
- Monday to Friday
- Weekend availability
Experience:
- Administrative: 5 years (preferred)
- Stores Accounting: 5 years (preferred)
- Health & Safety: 5 years (preferred)
Work Location: One location
Application deadline: 17/02/2023
Expected start date: 24/04/2023
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